Posted on Dec 12, 2023

How To Plan A Last Minute Christmas Party

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How To Plan A Last Minute Christmas Party

OK, so its mid December and you have just receieved a Whatsapp from your friend asking you 'what time everyone is meeting next week'? You scratch your head and think, and it all comes rushing back. You agreed to organise a Christmas catch up for some old friends on a night out in Digbeth a few weeks ago! Should you panic? NO! (well, maybe a little bit). Dont fret, Floodgate is here to help. 


Planning a last-minute Christmas party can be a challenge, but with a little organization and creativity, you can pull off a festive and memorable event. Plus the fact you live in Birmingham there is always something to do. Here are some tips to help you get started:


1. Set a realistic budget. How much can you realistically afford to spend on the party? This will help you narrow down your options for venue, food, and entertainment.

2. Choose a date and time that works for most people. Consider factors like work schedules, family commitments, and transportation options when selecting a date and time for the party.

3. Find a venue that's easy to get to and has enough space for everyone. The Floodgate is perfect for Christmas parties, its big, we have games, food and drink all under one roof and there is something for every budget. If you're on a really tight budget, consider hosting the party at a friend's or family member's home. Otherwise, there are plenty of affordable venues that offer catering, décor, and entertainment packages.

4. Plan your decorations. A festive atmosphere is key to creating a memorable Christmas party. Simple decorations like Christmas lights, garlands, and centerpieces can make a big difference.

5. Decide on food and drinks. You can eat and drink at The Floodgate for as little as £10 per head.  You can either cater the food or prepare it yourself. If you're catering, make sure to order early to avoid last-minute stress. If you're preparing the food yourself, keep it simple and festive. For drinks, offer a selection of alcohol and non-alcoholic options.

6. Plan activities and entertainment. Music is a must-have for any Christmas party. You can either hire a DJ or provide a playlist yourself. Games and activities can also be a lot of fun. Consider things like a holiday-themed trivia game, a karaoke contest, or a dance-off.

7. Send out invitations or create a whatsapp group. Let your guests know about the party details, including the date, time, location, dress code, and any special dietary restrictions.

8. Make a plan for any last-minute details. This could include things like ordering flowers, printing name tags, or preparing party favors.

9. Relax and enjoy the party! You've put in a lot of work to make the party a success, so take a moment to enjoy the company of your friends and family.

Here are some additional tips for planning a last-minute Christmas party:

  • Take advantage of online resources. There are many websites (like The Floodgate Blog) and apps that can help you plan and organize a party, including resources for finding venues, catering, decorations, and entertainment.

  • Be creative with your decorations. You can find lots of ideas for DIY decorations online and at craft stores.

  • Keep the food and drinks simple. Don't try to over-complicate things. Finger foods and hors d'oeuvres are always a good option for a cocktail party.

  • Plan activities that everyone will enjoy. Don't be afraid to mix up the activities to keep your guests entertained.

  • Send out digital invitations. This is a great way to save time and money.

  • Delegate tasks to your friends and family. This will help you stay organized and avoid feeling overwhelmed.

  • Make the most of last-minute deals. There are often discounts available for last-minute bookings, so be sure to check around.

With a little planning and creativity, you can pull off a memorable and festive Christmas party, even if it's a last-minute affair.


You got this, have a very Merry Christmas from everyone at Floodgate Towers. 

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